SECOND PHOTOGRAPHER POLICIES
Antoinette Smith Photo
Thank you for being here!
Hey team! There are no words to tell you how thankful I am to have you a part of my business. I wouldn’t be able to do what I do without each of you and I couldn’t think of anyone else I’d rather have representing ASP than you. If you ever have questions about anything on this page (or outside this page), please do not hesitate to reach out to me.
Equipment
To maintain consistency with editing and delivery of images, all images should be photographed using canon equipment and L series lenses. If you do not have the following equipment, please reach out to me to discuss your particular set up.
- 2 Dual Slot Camera Bodies: mirrorless is preferred
- 35mm f/1.4L lens
- 85mm f/1.4L lens
- A long distance lens (135mm or 75-200mm)
- Flash diffuser
Booking Process

01
Inquiry
After a couple signs a contract and adds a second photographer, I will send you a quick message to see if you are available. If you are, then I will send over the day of agreement to finalize our booking together. As a reminder, after this is signed, that date is reserved and should not be booked for any other events.

02
Day of Agreement & Planning
Once you have confirmed that you are available, I will send you the day of agreement & will add you to a workspace on Honeybook. This workspace will act as the hub for all timelines, questionnaires, wedding details & where I will communicate any other information about the wedding so it is all saved in one place.

03
Timeline Confirmation
Once our timeline has been confirmed with the couple (typically 3 weeks before the wedding), I will share the google document with you. A week or so before the wedding, I will send a message talking through any last minute details and reminders. If you have any questions or concerns about any of the coverage details, please let me know!
Most communication will be done through Honeybook and text message. Please respond to messages quickly so that we can ensure availability.

My wedding day
Approach
I tell my couples that for most of the wedding day I am simply there to capture and document what is happening. I try to just be a fly on the wall and not interrupt or direct during any of the events or moments throughout the day. The only times that is not the case is during bridal party photos, family photos and couple photos. During these times, I promise to work efficiently and quickly so that everyone can get back to partying!
I create a timeline to follow and carefully go over it with each couple to make sure everyone is on the same page. However, during the wedding day, I try to remain calm even when we are a bit behind schedule so that the bride & groom can enjoy their day and not feel rushed.
As a second photographer, your role is to support the lead photographer and to capture additional details and moments that they are unable to capture that the bride and groom might not even see happening. Please be creative & seek addition perspectives and viewpoints to help paint the full story of the wedding day!
Wedding Day Best Practices
Arrival: Please arrive 15-30 minutes prior to the scheduled coverage start time to familiarize yourself with the venue and set up any equipment. The time for coverage to begin is not an arrival time but when photography coverage starts.
Communication: If there are any issues with the couple or other guests throughout the wedding day, please let me know right away so that I can address them directly with the couple. I never want you to be in a position where you are uncomfortable or unsafe, so please let me know right away if that is the case. If you are second shooting with one of my associates, please let them know as well and then reach out to me directly at 719-439-2286.
Conduct: Please remember that you are representing Antoinette Smith Photo and our brand. We ask that you always keep these core values in mind as you are making decisions throughout the wedding day. Please ensure that your actions align with these values and come from the heart of our values. If you are offered a drink during the wedding day, please kindly deny to ensure that you can think clearly while serving our couple. Please refrain from cursing or speaking negatively throughout the wedding day. We want to remain calm and positive throughout the wedding day regardless of the situation.
Clothing: Please wear neutral colored (black is preferred), non-distracting and modest outfits. Outfits should be business casual or nicer. Jeans, hoodies, flip flops, ripped clothing or clothing that is too tight/too loose are not to be worn under any circumstance to a traditional wedding.
Phone Usage: If you are able, please take a couple behind the scenes videos with your phone throughout the wedding day. The rest of the time, however, your phone should be put away so you can be fully present with the couple. The only exception is during dinner if you are seated away from guests. If your four hours goes into dinner, my contract states that you will receive a meal and I speak with each of my couples letting them know that you will eat right after all of the family goes through the line.
Key Wedding Moments
Second Photographers are typically hired for 4 hours of coverage. Below are the most common pieces of a wedding day that you will be asked to help Photograph, however, if the timeline is a little bit different, your lead photographer will go over any other moments with you individually.
Detail Photos : If the couple has asked for detail photos, you will often be asked to help the lead photographer take these photos. We always try to deliver photos of the dress and shoes, flowers, as well as a layflat display of all the detail pieces. Please assist the lead photographer in carrying and displaying each of these items.
Groomsmen Photos: Typically a bride and groom hire a second photographer because they desire photos of the groomsmen as they are getting ready as well as the bridesmaids. Please prioritize taking candid photos of each of the groomsmen as they hang out and complete their finishing touches. We want to capture the mood of the room, the different details around the room and each of the groomsmen as they interact with the groom. After everyone is ready, you will most likely also take formal photos of the groomsmen. I do have an official shot list for this process but here are some ideas of photos to take.
- Groomsmen in a line with hands right over left
- Groomsmen in flying v
- A more casual photo with top buttons unbuttoned and arms around each other
- Groomsmen walking toward the photographer talking to each other
- Groom being thrown up in the air by the groomsmen (I usually let the groom bring it up and ultimately decide on this one)
- Groomsmen are often very creative, ask them if they have any other ideas or photos they would like taken
Finally, ensure that you take individual photos of all groomsmen with the groom. I prefer if these are shot using an 85mm lens. I typically take three photos of all groomsmen (a full body shot smiling, a close up shot smiling and then a fun photo as well). Be sure to pay attention to how the groom is putting is situating his hands. If he puts his arm around the groomsmen remind him to unbutton his top button so his jacket doesn’t bulge.
The Ceremony: During the ceremony, you will provide an additional angle for all photos. Please try to choose a location that is away from the lead photographer to avoid unnecessary duplicate photos. During the precession, stand at the back of the aisle to take a quick photo of all couples as they enter the hallway. When the bride enters, please try to take a photo of the groom over her shoulder with her in the foreground to capture his reaction in that moment while still being aware of where I am and if I have taken a photo of her down the aisle with her dad already. For vows & rings, please take photos on the opposite side of the lead photographer to capture both reactions and then take photos of the guests and their reactions as well. Finally for the first kiss, the lead photographer will let you know what their preference is. We will most likely ask you get a second perspective of the first kiss if one is available. Finally during the recession, the lead photographer will follow the couple out. Please take photos of the rest of the bridal party as they recess out of the hall, as well as the guests as they start to leave.
Cocktail Hour: These photos can often be the most challenging & seem the most pointless but are also more often than not the reason the couple has hired a second photographer. Please take your time with these and get a combination of candids as well as asking couples and groups of people to smile for an image. Remember that most of the time the bride & groom don’t get to see what was happening during their cocktail hour so this is a special surprise for them when they open their gallery.
Couple Photos : For any first looks and for couple portraits that you are asked to help with, your job is to capture additional angles and creative shots. For a first look, you will stand opposite the lead photographer and capture the brides reaction to the moment. During couple photos, we want to increase the number of portraits that we can deliver with creative & unique shots. Most likely, standing next to the lead photographer is not going to achieve this. Think about what greenery or shrubbery you could capture the photo through, take slow shutter, blurry photos of the details (holding hands, walking, etc), take photos of the details, etc. If you have an idea of a photo, please double check with the lead photographer before instructing the couple. We do love extra eyes & ideas, so please don’t hesitate to speak up if you see a beautiful photo option!




PAYMENTS & TAXES
All payments are delivered via direct deposit. Upon hiring for a wedding date, I will send an invitation to enter your information into the payment center through Relay bank. Please make sure this is completed well ahead of time to ensure that there is no delay in your payment. Payment will be processed within 24 hours of receiving all images and usually arrives in your account within 1-2 business days.
Second photographers are subcontractors and must fill out a W-9 prior to working and being paid. A 1099 will be issued electronically by January 30th each year if you are paid $600 or more throughout the year.
Last pieces of housekeeping….
Image Delivery
Second Photographers typically will shoot on borrowed SD cards from the lead photographer. All SD cards & images need to be delivered to the lead photographer immediately after the coverage ends. Please also note that images should be backed up on a hard-drive for one year after the wedding date.
Image Rights
Images from the wedding should not be posted on social media or online. If you would like to share an edited gallery privately with a potential client, that is totally okay but I do not want multiple edits of the images online for the couple to potentially see.
Communication
All pre and post wedding communication will be done through honeybook and text message. If on a wedding day you need an immediate response, you can send me a text message or call my cell phone. This communication policy ensures that all of our communication is easy to track and won’t be looked at and not responded to (I am the worst about this with text messages). My office hours are Monday and Tuesday from 1:30-4:30pm. I do check my email every day and try my best to respond to all urgent emails within 24 hours but non-emergent questions will be answered during my next office hours.

Contracts & Pay Rate
Photographers are required to sign and send ASP an updated W9 each year. Photographers must digitally sign the ASP second photographers contract which will serve as a legal agreement and apply to all contracted work with ASP. An additional contract will be sent for each individual wedding booked with ASP. Contracts will be sent through Honeybook and will be available in each associate’s Honeybook profile to reference back at any point.
Once you accept a booking, you will be responsible for covering that day. If a second photographer cancels the contract within 60 days of the wedding for reasons within their control, the associate must pay ASP $100. If the associate gets pregnant or is unable to photograph the wedding due to a medical reason, they will not receive payment for the wedding. If a couple or ASP cancels the contract for whatever reason, the second photographer will not receive payment. If a client postpones their wedding and the second photographer is not available to photograph their new date, the photographer will not receive payment for the wedding.
Pay will be determined between the second photographer and ASP based on experience. All second photographer roles start at $50 an hour. Second Photographers are typically hired for 4 hours per wedding day.

THANK YOU THANK YOU!
I am so grateful for your willingness to love and serve our couples wholeheartedly.
If you have any questions or if you want to just catch up, send me an email or text message! I can’t wait to spend more time with this upcoming year & am seriously so thankful for you in my life.
